Loading…
Loading…
Don't leave without your free audit checklist. 10 things inspectors look for.
Clear definitions of the most important terms in modern visitor management, safety, and compliance.
A record of every person entering a facility. Typically includes name, company, host, time in/out, and safety acknowledgment. Digital logs are searchable and audit‑ready; paper logs are easily lost or damaged.
Software that replaces paper sign‑in sheets with a tablet or kiosk. It automates check‑in, enforces safety rules, and provides real‑time dashboards and exportable reports.
A contactless check‑in method where visitors scan a unique QR code with their phone to launch the sign‑in form. No app install required.
A non‑skippable step during check‑in that requires visitors to confirm they have read and understood the facility’s safety rules. Essential for compliance and audit protection.
Adding expected visitors ahead of time so they can sign in with one tap. Reduces wait times and front‑desk workload.
Automatic email (and optionally SMS) sent to the person being visited as soon as their guest arrives. Keeps the host informed without manual calls or texts.
Printing a label or card that includes the visitor’s name, photo, host, and check‑in time. Improves on‑site identification and security.
The ability to export all visitor records in a structured format (CSV, Excel, PDF), filterable by date, site, or host. Critical during safety inspections.
A live view showing who is currently on site, refreshed automatically every few seconds. Helps with emergency evacuation headcounts and overall situational awareness.
A programmatic interface that lets other software (HR tools, Slack, custom dashboards) access visitor data. SiteSafe offers a fully documented REST API with Bearer token authentication.
A check‑in method that doesn’t require touching shared surfaces. QR codes, NFC, or personal device check‑ins reduce germ transmission and speed up entry.
Taking a visitor’s photo at the moment of check‑in, stored with their log entry. Photos can be printed on badges and improve on‑site security.
Managing multiple physical locations from a single online account. SiteSafe offers unlimited sites with individual settings, all for a flat monthly price.
Adherence to regulations, industry standards, or internal policies. In visitor management, compliance often means having a complete, unalterable, and exportable visitor log.
A set of rules and guidelines that visitors must review and acknowledge. Common on construction sites, in warehouses, and in manufacturing plants.
Asking pre‑entry questions (e.g., health symptoms, security checks) and storing the answers with the visitor record.
The process of recording entry and exit timestamps. Digital systems automate this, creating an accurate timeline of who was on site and when.
A physical clipboard or notebook used to record visitors. Prone to loss, illegibility, and alteration—and impossible to export quickly during an audit.
A software delivery model where the application is hosted online and accessed via a web browser. No installation, automatic updates, and usually a subscription pricing model.
A unique string used to authenticate requests to an API. SiteSafe uses hashed API keys to protect data when integrating with external tools.
Learn more about how SiteSafe implements these concepts at /features.